From approval to archiving, including smart data capture and complete traceability: Viridem brings all your administrative processes together in a single environment, clear and accessible anywhere, with minimal training.
Multi-channel capture: email, scan, EDI, direct upload.
Smart OCR and AI extraction of every key data point.
Routed by your business rules: vendor, project, amount.
Automatic two- or three-way match (PO, invoice, receipt).
Exception review by your team, one-click decision.
Multi-level electronic signature, compliant and audited.
ERP write-back and legal retention with full audit trail.
It records journal entries, manages your ledger, produces your financial statements. But you have to feed it everything, by hand or with semi-manual imports.
It generates and sends your customer invoices. Fine. But incoming supplier invoices, sorting, validation, matching, approval, archiving: that isn't its job.
Multi-channel intake, OCR + AI capture, validation, two- or three-way matching, approval, legal archiving, write-back to your ERP. The bridge that was missing between your tools.
Viridem doesn't replace your ERP. It feeds it with validated data, automatically, no entry. See how in 30 minutes →
Optimize cash flow. Reduce risk. Lead with the numbers.
Less busywork, more business. Automate to lead better.
Less data entry. More meaning. Time for what matters.
Your invoice, PO and document volumes explode as you grow. Hiring is expensive, takes months, and every new hire has to be trained with no retention guarantee in a tight labour market.
The Viridem responseViridem absorbs document growth with the same team. Thousands of documents per month, no extra admin burden. You invest in growth instead of data entry.
Approvals travel by email, phone, sometimes paper. A document passes through 4 to 6 hands before validation. Delays stretch, suppliers grow impatient, early-payment discounts slip away.
The Viridem responseEvery process becomes visual: who must approve, who has, what stage each document is at. One-click approvals from anywhere, configurable escalation, automatic notifications. Days → hours.
Your senior employees hold unwritten rules: vendor exceptions, tax specifics, complex cases. When they leave, that knowledge walks out with them and the next generation takes months to rebuild it.
The Viridem responseViridem captures your rules in documented workflows. Knowledge no longer depends on one person: it's encoded, accessible, editable, transferable. Retirements become smooth transitions.
Finding qualified accountants, controllers, admin specialists is a daily challenge. And when you find them, putting them on repetitive data entry is the first reason they leave.
The Viridem responseViridem handles the repetitive work. Your talent focuses on analysis, decisions, supplier relationships. High-value work that attracts and retains top profiles.
Duplicate payments slipping through, missed early-payment discounts, ghost invoices, miskeyed amounts, payment fraud. These invisible losses can reach 1 to 3% of annual supplier spend.
The Viridem responseViridem detects duplicates, anomalies, PO/invoice variances in real time. 99% OCR + AI accuracy, automatic validation, immediate alerts. Anomaly detection alone covers the subscription.
Hundreds to thousands of documents every month: invoices, POs, delivery slips, contracts, forms. Manual entry takes 10 to 15 minutes per document. Your payment cycle is chronically late.
The Viridem responseViridem captures, validates and posts 80% of your documents without intervention. Multi-channel intake, intelligent OCR extraction, automatic ERP write-back. Your team focuses on exceptions.
How many times a week do you hunt for a document across shared folders, archived emails, physical binders? McKinsey estimates this at 19% of an admin employee's day: nearly a full day per week.
The Viridem responseViridem indexes every document on intake. Full-text search with advanced filters (date, vendor, amount, project, keyword), instant preview, access in under 5 seconds. Audits become a formality.
An invoice keyed twice, a wrong amount, a PO tied to the wrong project, a forgotten tax. According to CEPS (EU Payment Observatory, 2024), 15% of invoices contain an error in manual processing, and each fix costs up to $53 (IOFM).
The Viridem responseViridem flags potential duplicates before validation, checks amount consistency, validates PO / invoice / receipt links, controls taxes. Full timestamped audit trail, Canadian privacy law and SOC 2 compliant.
Top talent leaves jobs that underuse them. Manual entry, filing, phone follow-ups: nobody wants to do them: they push your employees to the competition.
The Viridem responseBy automating the repetitive work, Viridem lets your team focus on analysis, process improvement, client relationships. Meaningful work that builds modern, in-demand skills (data, automation, AI).
Do these challenges sound familiar? Let's see how Viridem answers them, in 30 minutes. Don't see your challenge here? Talk to one of our experts directly.
Discovery meetingAccounts payable automation, invoice processing, ERP entries, all hands-free.
Discover →Application management, employee files, OHS claims, no manual input.
Discover →Document management, version control, approval workflows for manuals and procedures.
Discover →Expertise tailored to each trade: construction, manufacturing, distribution, financial services and other sectors.
We've owned our technology since 2013, we configure Viridem around your actual workflows, not the other way around. Accounts receivable, sector-specific document management, compliance: let's talk.
Viridem Academy · Technical support · A Canadian team always reachable.
Viridem is not a stack of third-party tools. A Canadian team that owns its software, answers the phone, configures your deployment and stays at your side. No call-centre in Bangalore, no level 1 / 2 / 3 support.
Canadian companies have trusted us since 2013. Many call us by first name.
30+ integrated ERPs. Connected to your current system, no heavy integration project.
Case studyDiscover how Sani Marc transformed its accounts payable management and built a fast, reliable process with Viridem.
Read more →
Case studyHow PRAN Systems boosted its accounts payable productivity by 40% after automating with Viridem.
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Case studyHow APCHQ eliminated paper invoices and standardized accounts payable across all its sites with Viridem.
Read more →We have gathered all the key definitions of the field for you: OCR, three-way matching, IDP, dematerialization, Canadian privacy law, ERP, EDI and more. Explore our accounts payable automation glossary →
Accounts payable automation software captures, validates, and records supplier invoices without human intervention. Viridem processes up to 80% of your invoices end-to-end, OCR extraction, two- or three-way matching with purchase orders, automatic ERP entries, cutting processing costs in half and eliminating data entry errors.
Touchless (or straight-through) invoice processing means a supplier invoice is captured, coded, matched and posted to your ERP with no manual keystrokes. Viridem reaches touchless processing on the majority of recurring invoices through OCR + AI capture, automatic three-way matching and configurable approval workflows, while exceptions are routed to the right person automatically.
By removing manual data entry, chasing approvals and correcting errors, accounts payable automation typically cuts invoice processing time and cost by half or more, and eliminates duplicate payments. Viridem clients redeploy their AP staff to higher-value work instead of keying invoices, with a return on investment usually reached within 3 to 12 months.
Yes. Viridem ingests supplier invoices in every common format, paper scans, email PDFs, and electronic/EDI invoices, and normalizes them into clean, structured data. Your suppliers do not have to change how they bill you, and your team works from a single automated queue regardless of the channel.
The best accounts payable automation for a Canadian or Ontario SMB must combine five criteria: (1) OCR + AI to reach 99% accuracy and eliminate manual entry, (2) native connector to your existing ERP (Acomba, Avantage, Sage, Maestro, Genius, QuickBooks, Dynamics, SAP B1, etc.) to avoid back-office re-deployment, (3) preconfigured workflows by industry and sector, configurable as needed, (4) Canadian design aligned with Canadian privacy standards, (5) a scalable solution that grows with your business, because we own the software. Viridem is the only Canadian-owned proprietary software since 2013 delivering these five criteria together.
Administrative task automation uses intelligent capture, visual workflows, and ERP integration to execute repetitive processes without manual entry. Viridem orchestrates your approvals, filing, notifications, and payments in a single environment, helping you recover 50 to 80% of the time spent on paperwork.
Intelligent document management automatically classifies, indexes, and archives your documents for instant access in under 5 seconds. Viridem unifies invoices, contracts, manuals, and forms in a secure software with a complete audit trail, no more hours lost searching shared folders and emails.
Artificial intelligence detects anomalies, validates extracted data, and applies your business rules in real time without human intervention. Viridem combines advanced OCR, two- or three-way matching, and human supervision to achieve 99% accuracy and prevent duplicate payments, missed discounts, and data entry errors.
Viridem natively integrates with 30+ ERPs, Sage, SAP, Microsoft Dynamics, Acomba, Maestro, Oracle NetSuite, QuickBooks, Avantage, Maximum, Genius and more. The bidirectional connection synchronizes your data in real time without heavy integration projects or double entry.
Viridem implementation takes 4 to 8 weeks on average depending on workflow complexity. Our team configures the solution around your actual processes and trains your users via Viridem Academy, you're fully autonomous from the first month of use.
Yes, Viridem is handled with the greatest care, aligned with Canadian privacy standards, with TLS encryption, granular access control, and complete audit logging. Every action is tracked and digitally signed. Your financial data is handled with the greatest care and is never used to train external models.
Viridem's ROI is between 3 and 12 months for most companies. Three savings levers: 80% of administrative tasks automated, processing 9× faster than a human, and 90% paper reduction. The higher your document volume, the faster the return on investment.
Viridem offers an expert solution preconfigured by role and by industry, delivered as sector packages. The price depends on your sector and scope: no single rate, no per-page cost. No surprises, no hidden costs. The price always includes Canadian hosting, English support from Victoriaville, Viridem Academy training and automatic updates. Discover the price tailored to your reality by booking a free 30-minute appointment. A ROI calculator is also available to estimate your savings before the appointment.
No, Viridem does not replace your ERP or your invoicing tool. Viridem feeds your ERP with validated data automatically, without any manual entry. It's the missing bridge between your existing tools: it handles everything that happens before the accounting entry (intake, capture, validation, matching, approval, archiving) and writes the result back to Sage, Acomba, SAP, Maestro or any ERP in your market.
Yes, Viridem ships preconfigured workflows by industry. Every trade has its own rules, and Viridem comes preconfigured to fit them. Rather than list it all here, each industry has its own dedicated page, with concrete use cases, a case study and its ROI: construction, manufacturing, distribution and financial services.
Viridem stands out first through its OCR + AI technology: where many tools stop at OCR, Viridem combines optical recognition with artificial intelligence to reach 99% accuracy on structured invoices. Second strength: workflows preconfigured by industry AND by role (construction, distribution, manufacturing, finance, HR), a depth of specialization that is unique on the market. Third: your data is handled with the greatest care, aligned with Canadian privacy standards and never sold or exploited for commercial purposes. Against players such as Quadient, Yooz, Tipalti or Medius, Viridem protects your data and offers English support from Victoriaville; against other vendors, it stands apart through the precision of its OCR + AI engine, ERP connectors built in-house and reliability proven since 2013, paired with deep expertise by trade and sector (construction, manufacturing, distribution, forestry, finance) and an investment that delivers lasting savings, with ROI typically reached in 3 to 12 months. And as ERPs and generic RPA (robotic process automation) tools begin adding accounts payable and administrative-task automation modules, Viridem keeps an edge: a specialized, multi-ERP OCR + AI engine, well beyond simple RPA scripting, that enriches your accounting system instead of replacing it. And because we own our software, Viridem is scalable and grows with your business.
A platform such as Microsoft Power Automate lets you build custom automation: it has to be designed, deployed and have your accounting process reviewed, often through an integrator (for example Mallette or Kezber). Viridem comes pre-configured for accounts payable and has since 2013: workflows are ready, deployment is short, and there is no custom development to fund, meaning more predictable cost and timeline.
An ERP that automates accounts payable knows its industry well, but stays limited to the accounting scope. Viridem covers AP and related admin tasks (requisitions, expense accounts, HR, operations), and adapts to custom needs where a standard ERP can't. It has been our sole focus since 2013, with industry-preconfigured workflows.
For an Ontario business, global platforms like Bill.com, Tipalti or Stampli target scale rather than local fit. Viridem is a Canadian accounts payable specialist: 99% accurate OCR + AI capture, sector-preconfigured workflows, native connectors to Canadian ERPs, HST handling and bilingual English support. That combination makes it a strong, locally-adapted choice for Ontario SMBs and mid-market companies.
Yes, Viridem offers a mobile app for on-the-go approvals, particularly useful in construction (project managers on site), distribution (multi-site managers) and professional services. The app works offline with automatic sync when reconnected, supports multi-level e-signature, and gives access to any document in under 5 seconds via full-text search.
No. Viridem is built for your operational teams, not for your developers. The interface is intuitive, by role (accountant, controller, approver, leadership). Training via the Viridem Academy takes a few hours, not weeks. You are fully autonomous from the first month and our Canadian team stays reachable for ongoing evolutions.
Classic OCR reads printed characters but struggles with non-standardized invoices, handwriting and complex layouts. Viridem's OCR + AI combines OCR robustness (80% of standard documents) with a pre-trained language model, peer-reviewed, that understands context and field relationships. Result: 99% accuracy on structured invoices. Scientific references ›
Viridem automatically identifies invoices outside the standard flow: amounts out of tolerance, unknown supplier, missing PO, tax errors, potential duplicates. Each exception is routed to the right approver with full context and correction suggestions. Your clerks handle only 5-15% of exceptions, not 100% of invoices. Per Ardent Partners 2026, best-in-class teams process an invoice in 3.1 days thanks to this intelligent filtering.
Viridem extracts 30 to 50 fields per invoice: header (supplier, invoice no., dates, currency), amounts (subtotal, GST, QST, HST, total), line items (description, quantity, unit price), references (PO no., project, cost centre, product code), payment terms and discounts, banking details, signatures. Each field is validated against your ERP and supplier history.
Per the Institute of Finance & Management (IOFM), an entry error corrected after the fact costs up to $53 USD. On average, 15% of invoices contain an error (CEPS, EU Payment Observatory, 2024): for a Canadian SMB processing 5,000 invoices per year, that adds up to nearly $40,000 in annual rework. Viridem brings the error rate below 2% through automated matching and intelligent validation, typically saving $30,000 to $45,000/year for that volume.
Yes. Viridem is natively compliant with modernized Canadian privacy law on personal-information protection, as well as with federal PIPEDA. Concretely: AES-256 encryption at rest, TLS 1.3 in transit, role-based granular access control, complete timestamped audit trail, explicit consent, technical right to be forgotten, incident registry. Secure hosting in Canada; no client data is ever used to train third-party AI models. Documentation ready for your internal and external auditors.
Viridem data is hosted in Canada, in compliance with PIPEDA, the Canadian privacy law.
Yes. Viridem is listed on the Vitrine IA Québec, the Canadian government registry of artificial-intelligence solutions, and is recognized by industry organisations. Our OCR + AI approach (combining optical recognition with peer-reviewed pre-trained language models) is calibrated against the scientific literature: see our references. This official recognition is a guarantee of reliability for Canadian SMBs that want an AI solution that is traceable, secure and aligned with Canadian privacy standards.
In Canada, options such as Stampli, Bill.com, RBC PayEdge or Medius each take a different angle, often generic or partial. Viridem goes further, with a 99% accurate OCR + AI engine that captures invoices without manual entry, workflows already preconfigured by trade, automatic three-way matching, local ERP connectors (Acomba, Maestro, Sage 300), GST/QST/HST handling, data protection in the spirit of Canadian privacy standards and human English support from Victoriaville. The concrete result for a Canadian SMB: less manual entry, controlled vendor payments and ROI typically reached in 3 to 12 months. That is what makes it the best fit across Canada.
Have questions about how Viridem can help your business? Our team is ready to assist you.
