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Accounts payable automation (AP automation) software automates the accounting process for the reception, processing, validation, approval, and archiving of vendor invoices. This advanced AP solution significantly reduces administrative costs, minimizes errors, accelerates invoice processing, and frees up your teams to focus on higher-value, strategic tasks.
In other words, the tool transforms a complex manual administrative process into a fluid and structured workflow, ensuring efficiency, reliability, and complete traceability at every step of the accounts payable process in Canada or USA.
AP automation is not just an efficiency tool—it is a strategic necessity for Canadian companies to remain competitive and compliant.
Reduction of Administrative Costs: Elimination of repetitive tasks and reduction of errors related to manual data entry or processing of invoices.
End of Paper & Secure Archiving: Digitalized invoices, centralized archiving, complete audit trail, and instant access to documents. This is critical for maintaining robust compliance standards.
Increased Reliability and Accuracy: Thanks to processes such as the "three-way matching" (invoice, purchase order, receipt), errors, duplicates, or incorrect payments are strongly diminished.
Financial Visibility and Control: Real-time tracking of the status of each invoice, better cash flow planning, and optimized treasury management.
Optimization of Operational Costs: Fewer delays, fewer errors, decrease in costs related to paperwork and maintenance of physical archives. This delivers a rapid and measurable ROI.
Viridem's proprietary platform is designed to handle the complexity of the Canadian accounts payable process, offering best-in-class features:
Automated Invoice Capture & Extraction: Import (PDF, email, EDI), data extraction via AI + human supervision (hybrid approach): to ensure unparalleled reliability and quality, while effectively eliminating manual entry.
Advanced Matching / Preconfigured Three-way Matching: Automatic verification of invoice vs. purchase order PO vs. receipt. If everything matches = instant validation. In case of discrepancy = exception routed for human control. This feature minimizes exceptions and speeds up processing time. See Viridem's exception management article.
Modulable Preconfigured Workflows: Standard ready-to-use workflows, with the possibility of adaptation according to your business rules, internal processes, and Canadian regulatory specificities.
Robust ERP Integration: Seamless compatibility with a large number of ERPs (e.g., Sage, NetSuite, QuickBooks, SAP Solution), real-time synchronization, elimination of manual re-entry, and accounting reliability. Consult the non-exhaustive list of our partners.
Control, Audit Trail & Compliance: Complete history of each invoice, traceability of approvals and payments, secure archiving, adherence to internal and Canadian accounting standards (GST/HST/QST).
Based on administrative automation data and studies, this table illustrates the potential annual savings realized through invoice process optimization for Canadian businesses.
| Annual Invoice Volume | Estimated Annual Savings (CAD) |
| 500 | $29,937 |
| 1,000 | $59,874 |
| 2,000 | $119,748 |
| 3,000 | $179,622 |
| 5,000 | $299,370 |
These figures reflect savings on administrative costs, errors, delays, and paper/archiving management. The rapid financial return makes AP automation an immediate priority for Finance leaders.
According to sector studies, 86% of decision-makers also report a significant increase in productivity after accounts payable automation; an increase directly linked to the reduction of manual tasks and the reallocation of employees to more strategic missions.
Sources: Viridem – Transforming Hidden Costs into Measurable ROI
Versatility & Modularity: Viridem is designed for accounts payable, but can also handle other administrative, HR, or operational tasks, adapting perfectly to your precise needs.
Proprietary & Evolving Technology: Our software is developed in-house, so you benefit from a solution that we can adjust, personalize, and scale with your company's growth in the Canadian market.
Automation + Human Supervision: The best of both worlds: efficiency of AI for repetitive tasks, expert human control for exceptions, guaranteeing reliability and rigor.
Preconfigured Workflows & Fast Deployment: Quick start without obstacles, with configurations adaptable to your specific processes and needs, ensuring the fastest time-to-value.
Robust ERP Integration: Broad compatibility, fluid synchronization, simplified accounting integration: no manual re-entry, fewer errors. We ensure data integrity across all systems.
Turnkey & Easy-to-Adopt Solution: Simple to use, professional training and support via the Viridem Academy, for rapid and controlled deployment.
Clear Savings & Measurable ROI: Reduction of costs, errors, paper, with visible and quantifiable return on investment from the first months.
ViridemBI allows you to track your KPIs, analyze your financial flows, and quickly identify further savings opportunities. To find out more : ViridemBI – Optimize Your Administrative Processes.
Q1: What is accounts payable automation software?
A: AP automation software is a digital solution that automates the reception, data entry, validation, approval, and secure archiving of invoices, replacing manual tasks with a fluid and traceable electronic process.
Q2: How does automation improve accuracy and reduce errors?
A: Automated data extraction (AI/OCR), three-way matching, and standardized workflows significantly reduce human errors, processing time, and duplicate payments.
Q3: Can tasks other than accounts payable be automated?
A: Yes, Viridem's platform can manage your broader administrative, HR, and operational processes according to your specific needs.
Q4: Is it easy to learn and deploy?
A: Yes, the solution is intuitive, with comprehensive professional training and ongoing support provided via the Viridem Academy for a rapid implementation.
Q5: What concrete financial benefits can be expected?
A: Quantifiable ROI from reduced administrative costs, errors, paper usage, and processing delays, calculated based on your annual invoice volume.
Q6: How are data compliance and security guaranteed?
A: We guarantee a complete audit trail, robust access control, secure digital archiving, and strict adherence to Canadian accounting standards.
Q7: How are exceptions or complex invoices handled?
A: Non-standard cases are immediately identified as exceptions, where expert human supervision intervenes to guarantee precision and reliability, maintaining the integrity of the process.
Q8: Is it compatible with my ERP?
A: Yes, we offer fluid integration with a large number of major ERPs for real-time data synchronization and accounting consistency.
Q9: Is Viridem suitable for SMEs and large companies?
A: Yes, Viridem is modulable and scalable to efficiently handle any invoice volume and support the needs of any company size in Canada.
More than 400 clients have optimized their accounting and administrative processes. We help organizations across all sectors reduce their costs, improve payment accuracy, and optimize their financial processes.
• Chocolat Lamontagne — Agri-Food Sector
• Sani Marc — Distribution and Manufacturing of Hygiene Products
• APCHQ — Construction Sector (High-Volume AP)
• Groupe Forestier Metis Neigette — Forestry Sector
• Vaillancourt — Manufacturing Sector
• Groupe Bellemare — Construction and Industrial Transport